Table Of Contents
The processing of personal data shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the ThePetCommunity.
The data protection declaration of the ThePetCommunity is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.
In this data protection declaration we use the following terms:
Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
Name and Address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:
Birkenstr. 42 B
84404 Neumarkt-Sankt Veit
You understand and agree that ThePetCommunity may access, preserve, and disclose your personal information and the contents of your account if required to do so by law or in a good faith belief that such access preservation or disclosure is reasonably necessary to comply with legal process, such as a search warrant, subpoena, statute, or court order, or to protect the rights and property of ThePetCommunity, its affiliates or the public.
Controlling your personal information
You have complete control of the information you submit to ThePetCommunity. You may at anytime edit any information or remove your pets' and personal accounts entirely. ThePetCommunity only requires a user give a valid email while you have an account so we may contact you.
ThePetCommunity shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, the data controller shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. The entirety of the controller's employees are available to the data subject in this respect as contact persons.
Legal basis for the processing
Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).
The legitimate interests pursued by the controller or by a third party
Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.
Period for which the personal data will be stored
The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.
Routine erasure and blocking of personal data
The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to. If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.
Rights of the data subject
Right of confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.
Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
- the existence of the right to lodge a complaint with a supervisory authority;
- where the personal data are not collected from the data subject, any available information as to their source;
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.
Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.
Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
- The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
- The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
- The personal data have been unlawfully processed.
- The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
- The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the ThePetCommunity, he or she may, at any time, contact any employee of the controller. An employee of ThePetCommunity shall promptly ensure that the erasure request is complied with immediately.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employees of the ThePetCommunity will arrange the necessary measures in individual cases.
Right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
- The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
- The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
- The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
- The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the ThePetCommunity, he or she may at any time contact any employee of the controller. The employee of the ThePetCommunity will arrange the restriction of the processing.
Right to data portability
Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact any employee of the ThePetCommunity.
Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
The ThePetCommunity shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If the ThePetCommunity processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the ThePetCommunity to the processing for direct marketing purposes, the ThePetCommunity will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the ThePetCommunity for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of the ThePetCommunity. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.
Automated individual decision-making, including profiling
Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, the ThePetCommunity shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the ThePetCommunity.
Right to withdraw data protection consent
Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the ThePetCommunity.
The information we collect
The website of the ThePetCommunity collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be the browser types and versions used, the operating system used by the accessing system, the website from which an accessing system reaches our website (so-called referrers), the date and time of access to the Internet site, an Internet protocol address (IP address), the Internet service provider of the accessing system, and any other similar data and information that may be used in the event of attacks on our information technology systems.
When using these general data and information, the ThePetCommunity does not draw any conclusions about the data subject. Rather, this information is needed to deliver the content of our website correctly, optimize the content of our website as well as its advertisement, ensure the long-term viability of our information technology systems and website technology, and provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the ThePetCommunity analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
Registration on the website
When you register to become a member of ThePetCommunity, we collect your email address and optionally your name, birthday, gender and country. When you register your pet we collect the information you want to share: nickname, name, gender, breed and age etc. Your name and email will never be shared, rented, bartered or sold with other users or third-party companies. All information entered about you and your pet(s) will only be used by ThePetCommunity to display on the site and will never be shared, rented, bartered, sold or exchanged any other purposeful manner. The website, however, is accessible by anyone with an internet connection and a web browser, which means that any words, photos or videos you post can be copied by any other internet user. That is the nature of the internet and though we discourage anyone from abusing that option, it is something that must be noted.
By registering on the website, the IP address—assigned by the Internet service provider (ISP) and used by the data subject—date, and time of the registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the storage of this data is necessary to secure the controller. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.
In order to provide the best possible service and detect and correct site errors, we collect aggregate information about use of the site (such as which page are most often viewed) and we collect information about your computer, such as such as browser type, browser language, and IP address. This information as well is never shared with anyone. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your personal information.
Collected information details
|Data type||Purpose of processing||Legal basis for processing|
|IP Address - Anonymizied||secure operation of our Website||legitimate interests of the controller|
|Essential cookies||secure operation of our Website, user perferences for language selection||legitimate interests of the controller|
|Statistical cookies||secure operation of our Website, improve the website||consent of the data subject|
|Data type||Purpose of processing||Legal basis for processing|
|IP Address||secure operation of our Website||legitimate interests of the controller|
|user data (mandatory), email address, password hash, social authentication id||enable registration and log in, sending transactional emails||consent of the data subject|
|user data (optional), pet information||basic usage of the website and the community||consent of the data subject|
|user generated content (descriptions, comments, uploaded photos, videos)||basic usage of the website and the community||consent of the data subject|
Using this feature you can upload a photo of your pet and we generate an oil painting-like image out of it. By using the feature you give consent to store and use the uploaded image. The images are automatically destroyed after 3 months.
Using this feature you can play a quiz about interestin cat facts. We do not store any personal information here.
How we use your information
Your email will never be shared with anyone in anyway. If you chose to enter your name, gender, age or country that information will be displayed on the site. We use your submitted email to notify you events, but no member sees that email.
The biographical information you enter about your pet(s) is instantly available to all other users of the site. ThePetCommunity does not claim rights for the pictures, videos uploaded or the text information you add to the site. Please note, however, that ThePetCommunity is a public site and thus all photos and information you provide are available to anyone with internet access. Due to the nature of the internet, it is impossible for ThePetCommunity to be a protectorate of your pets' information, photos and videos, so you should never post a photo, video or information that you do not now or ever want someone else to have access to.
The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.
No personal information is stored in the essential cookies, these cookies are kept on our domain.
cookieConsent: stores information about your cookie privacy preferences
language: stores your preferred website language
PHPSESSID: store a reference to a session (a visit to our site) stored on the web server. No information is stored in the user's browser and this cookie can only be used by the web site in the current session.
HCLBSTICKY: stores the sticky session id for the Load Balancer configuration, deleted as soon as the browser is closed.
These cookies are used to collect data about the way visitors use the website, we use third parties to help us improve the website.
Youtube: stores information about the user, in case the user watches an embedded Youtube video on our website
First party services
ThePetCommunity uses First Party services to process data - this data never leaves our servers and it is not accessible by 3rd parties.
We use the self hosted version of the web analysis service “Plausible Analytics” to continuously optimize our offer, both technically and in terms of content.
Plausible takes a particularly privacy-friendly approach to analyzing your visit. For this purpose, Plausible collects the following information, among other things: date and time of your visit, title and URL of the pages visited, incoming links, the country in which you are and the user agent of your browser software. Plausible does not use or store any “cookies” on your device. All personal data (e.g. your IP address) are stored completely anonymously in the form of a so-called hash. A hash is an encryption of data that is not reversible, that is, it cannot be “decrypted”. In this way we can analyze your visit without saving personal data in a form that would be readable for us, plausible persons or third parties.
Further information on the technical implementation can be found here: https://plausible.io/privacy-focused-web-analytics.
Further information on data protection at Plausible can be found at https://plausible.io/data-policy.
The legal basis for the processing is Art. 6 Para. 1 lit. f) GDPR.
Third party services
ThePetCommunity uses Third Party services to process data.
Youtube video widget
This service allows you to view video content hosted on external platform like Youtube directly from the pages of this Application and interact with them. This type of service might still collect web traffic data for the pages where the service is installed, even when Users do not use it.
Personal Data processed: Tracker; Usage Data.
Place of processing: Ireland
This service makes it possible to manage the sending of transactional emails and newsletters. This service may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.
Personal Data processed: email address
Place of processing: France
Log In with Google or Facebook
By registering on the website, users allow this Application to identify them and give them access to dedicated services. Third parties may provide registration and authentication services - in this case, this Application will be able to access some Data, stored by these third-party services, for registration or identification purposes. Some of the services listed below may also collect Personal Data for targeting and profiling purposes; to find out more, please refer to the description of each service. Data accessed by ThePetCommunity: name, email address, profile picture.
Google OAuth is a registration and authentication service provided by Google Ireland Limited and is connected to the Google network.
Place of processing: Ireland
Facebook OAuth is a registration and authentication service provided by Facebook Ireland Ltd, depending on the location this Website is accessed from, and is connected to the Facebook social network.
Place of processing: Ireland
This service has the purpose of hosting Data and files that enable this Application to run and be distributed as well as to provide a ready-made infrastructure to run specific features or parts of this Application.
Personal Data processed: Usage Data
Place of processing: Germany
Online presence in social networks
ThePetCommunity may contain links to other web sites. These other sites maintain their own policies regarding cookies and the collection and use of personal information.
We use industry standard security measures to protect your information so that it is not made available to unauthorized parties. If you have any questions regarding which measures and techniques we use, feel free to contact us.
You can always contact us at any time by email at firstname.lastname@example.org
You can easily unsubscribe at any time. In any email you recieve from ThePetCommunity there will be an “unsubscribe” or “Opt-out” link in the footer of the email. Clicking on that link will immediately unsubscribe you from that specific types of email correspondence from ThePetCommunity. Additionaly, members can always adjust their email preference, including unsubscribing, by going to the settings page.
Have other questions?
Feel free to contact us any time, and if you have further questions about ThePetCommunity.
Last edited on the 26th August 2022